Issues for the next Communication meeting

From Common Energy UVic

For the next Communications meeting: (Also available are all the previous meeting minutes)

Contents 1 Tuesday October 2nd, at 4:30M 2 Wednesday September 19th, at 6:00PM 3 Wednesday September 12th, at 6:00PM 4 Wednesday August 29th, at 4.30PM 5 Wednesday August 22nd, at 4.30PM 6 Wednesday August 8th, at 4.30PM 7 Wednesday August 1st, at 4.30PM 8 Wednesday July 25th, at 4.30PM 9 Wednesday July 11th, at 4.30PM 10 Wednesday July 4th, at 4.30PM 11 Wednesday June 27th, at 4:30PM 12 Wednesday June 20th, at 4:30PM 13 Wednesday June 6th, at 4:30PM 14 Wednesday May 30th, at 4:30PM 15 Wednesday May 23, at 4:30PM 16 Wednesday, May 16, at 4:30PM 17 Wednesday, May 9, at 4:30PM 18 Wednesday, May 2, at 4:30PM 19 Wednesday, April 25, at 4:30PM 20 Wednesday, April 18, at 4:30PM 21 Thursday, April 12, at 4:30PM 22 Previous Meetings

[edit] Tuesday October 2nd, at 4:30M

1. Review old minutes (several weeks)
2. Rights and Responsibilities
3. Coordinating follow up on Conference invites
4. October newsletter
5. Review Al Gore event communication problems (email addresses, etc.)

[edit] Wednesday September 19th, at 6:00PM

1. Review minutes
2. Review/ Approve sponsorship letter
3. Conference Agenda Communication
4. Newsletter for October

[edit] Wednesday September 12th, at 6:00PM

1. Conference invite text
2. Audience Messaging
3. September Newsletter?

[edit] Wednesday August 29th, at 4.30PM

1. Review of minutes
2. Communications Strategy
3. September Newsletter
4. Web site progress

[edit] Wednesday August 22nd, at 4.30PM

1. Review of minutes
2. Finalizing Communication Strategy for October Conference
3. Review Communication Strategy Framework - Jill Doucette
4. President's day of welcome participation (posters, handouts, climate change 'game', who will attend?)
5. Brochure website update

[edit] Wednesday August 8th, at 4.30PM

1. looking for someone to communicate Open Space for public agenda based on wiki page Open Space Technology

[edit] Wednesday August 1st, at 4.30PM

1. Review of previous minutes
2. Review of action items
3. Civic Engagement update
4. Conference Communication Strategy

[edit] Wednesday July 25th, at 4.30PM

1. Review of previous minutes
2. Review of action items
3. September Conference
4. Proposal to incorporate civic engagement with regional partners component into Communications team meetings (at least for rest of summer)
5. Review one-page on open space (or at least have it submitted for review)

[edit] Wednesday July 11th, at 4.30PM

1. Review of previous minutes
2. Review of action items
3. Rights and Responsibilities (continuing discussion)
4. List serv switch (continuing discussion)
5. Conference communication planning (continued)

[edit] Wednesday July 4th, at 4.30PM

1. Review of previous minutes
2. Review of action items
3. Rights and Responsibilities of Communication Team (services offered and responsibility)
4. Listserv continuing discussion - change to @uvic.commonenergy.org?
5. Creation of a CE info package for key regional partners and other contacts (ES, Letter, other background materials)
6. September Conference Communication Plan

• Content of invite
• Backcasting plan (From Sept back to July)

[edit] Wednesday June 27th, at 4:30PM

1. Review of previous minutes
2. Finalize July newsletter content
3. Improve the Weekly Email structure, content, and process
4. How does our work tie in with the CE and Governance working group over the summer? (Note: this item was moved from last week's agenda)
5. Can we switch to our in-house (@uvic.commonenergy.org) list serves. This possible now and the wiki team is already using one. Should it be CE wide? (Note: this item was moved from last week's agenda)
6. General communication tools for project as a whole, e.g. stories in local media, on campus media (e.g. UVic website and The Ring)

[edit] Wednesday June 20th, at 4:30PM

1. Publicizing the September Conference
2. July Newsletter content
3. Follow up to progress report launch - publicity, outreach and media relations
4. Accountability for volunteer commitments
5. How does our work tie in with the CE and Governance working group over the summer?
6. Can we switch to our inhouse (@uvic.commonenergy.org) list serves. This possible now and the wiki team is already using one. Should it be CE wide? (Note: this item was added post agenda call deadline. Therefore can be put off till next week)

[edit] Wednesday June 6th, at 4:30PM

1. Review of Minutes
2. Intro to Modified Formal Consensus (short)
3. Presentation of the Progress Report

[edit] Wednesday May 30th, at 4:30PM

1. Newsletter approval
2. Promotion for Charles Hales - June 5/6
3. Update on liaising with UVic Communications
4. Review of Action Items for June 12 Progress Report release

[edit] Wednesday May 23, at 4:30PM

1. Wrting the newsletter.
2. Follow through on tasks assigned last week.
3. Update on plans for release of progress report:

- final edits - report production - media release, press conference - report launch - distribution lists for key contacts and other promotion

[edit] Wednesday, May 16, at 4:30PM

1. Update from Teams
2. Discuss further the release date of the Progress Report.
3. Update on Recruitment and Retention Team progress.

[edit] Wednesday, May 9, at 4:30PM

1. Recruitment strategies.
2. Public newsletter content and release date

[edit] Wednesday, May 2, at 4:30PM

1. Update from Teams (Research, Coordination, and Development)
2. Outreach & recruitment: postering, classroom speaking, general communications.
3. Office hours for new members to be oriented.
4. Listserv format
5. Media release for Progress Report

[edit] Wednesday, April 25, at 4:30PM

1. Follow-up on fundraising events discussion

2. Adding to the list of recipients for the GBCN report that was started by Coordination:

Andrew Weaver, Ned Djiwali, Kara Shaw, Tracy Corbett, David Turpin, Jamie Cassels, Gail Gorrill, Mark Roman, Peter Keller, Tom Pederson, Valerie Kheune, Michael M'Gonigle, Gerry Robson, Tracy Ho (UVSS), Stacey Chappel (GSS), Denise Savoie, Sonya Chandler, Guy Dauncey, Gary Lunn, Zeb King, 3-5 internal copies, Sarah Webb, Neil Connelly,

3. Late May talk to recruit people

[edit] Wednesday, April 18, at 4:30PM

Newsletter (commonenergy-uvic "at" googlegroups.com) - timelines, who to champion, content

Discussion of the Fundraising events plan and timeline.

Messaging for the listserv recruitment of volunteers

Update on any problems found/comments made by friends or family in regards to CE website.

Discuss the release of the Progress Report (is there a press release, posters, etc...).

[edit] Thursday, April 12, at 4:30PM

• Support: Common Vision, Common Action and the CEP
• Process for representing Common Energy

• Common Energy representation at LRT Event
• Common Energy endorsement of the Community Energy Plan with Sierra Club

Naomi 01:08, 12 April 2007 (PDT)

• Discussion of listserv protocol - moderation, etc:
  • We can have our own listserv through commonenergy, is it advantageous to do so? Can be quite flexible in how it is setup (Jmelton)

• Communicator's for each Working Group
• Office Guide- How can we use it? -Jill

[edit] Previous Meetings

• Wiki Orientation

• Event Planning

• Major outreach strategy around getting UVic to go carbon neutral?

• Some groups are coming up with more ideas than people who can put them into action. As we better define what needs to be done, we need to find a way to get more people involved -- Pollock

• Report back on question posed in e-mail (What area, topic or question in your group needs more attention?)--B 09:35, 12 March 2007 (PDT)

• Plan of action is for getting the draft document out. Who do we want to distribute it to? what is our means of distribution? How widely do we want it distributed? How do we communicate progress report in short-form ie: what are the key messages form each working group(Possibly move to next meeting, but if time discuss this week).

• Discuss LRT public lecture in cooperation with transitwiki.ca and IslandTransformations.Org --Pollock 19:36, 1 April 2007 (PDT)

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