Meetings in Brief
From Common Energy UVic
Meetings in Brief is a news page for Common Energy members to keep updated on discussions and decisions from meetings. General news can be found in the most recent newsletter, and there is another page for announcements for members. News pages from previous months can be found in the news archives.
[edit] From Research-Oct-1-2007
Actions:
- The conference package will be completed by Brandy by the end of the week.
- Brandy will complete a "10 things" list for presentations while Naomi will work on bringing facilitation training throughout the organization.
- There was a long discussion on the components required for the successful preparation of the planning projects. The Projects page has the communications from that conversation.
[edit] From Food-Oct-2-2007
- Projects have duos for the presentation and poster preparation
- Lot of enthusiasm for Paper-Cup free campus. Next step is focus group session post conference
- Split up the duties for responding/contacting those that we sent out our feedback form to
- Got an open space intro by Naomi
[edit] From Food-Sep-25-2007
- We added some ideas for projects to our Food Working Group page
- ACTION: Lindsay will approach the Business and Economy group for some guidance around how to do 'cost/benefit' analysis properly
- We have a special meeting tomorrow for new members! See the Meetings page for location and time
[edit] From Food-Sep-18-2007
- Our Food Feedback 07 is almost done (the PDF can be checked out from that page). We will be sending out our contact soon. Any feedback on the form would be appreciate though needs to be done asap. Can be sent to the food email.
- ACTION: Contacts info (from list at bottom of Food Feedback 07: Joe is 1-5, Laura is 6-10.Lindsay is 11-15, and Brianne is 16-25
- We discussed how to best integrate new recruits into our projects. The best approach seems to be to split projects into small groups that would take command of the project and report progress/seek help from the larger group.
- We briefly discussed cost/benefit analysis and will be taking this on more the next meeting.
[edit] From Research-Sep-17-2007
- DECISION: Approve Brandy's research so long as it is not overly intrusive or disruptive of the process, and people that are individually noted in the research give consent.
- ACTION: Jamie will ensure that everyone that has taken on a planning project is on the research team listerv.
- ACTION: Jamie will send out a note to all planning project leads noting the Food Groups letter, Transportation's seven question tool, and the following timeline:
- Friday, Sept 21 - all information up on the wiki, in the planning project sections.
- Friday, Sept 28 - all the pertinent people in the planning projects are contacted.
- Friday, Oct 5 - information to be disseminated
- Week of Oct 7 - printing of posters
- ACTION: Jamie will begin putting general information on the Knowledge Base
- ACTION: Jamie will work with communications to ensure we are not double contacting too many people.
[edit] From Transportation-Sept-18-2007
ACTION: Chris to send out agenda for the meeting with Sarah Webb and Neil Connelly.
ACTION: Ed to draft a letter regarding parking fees for the Martlet, in collaboration with Sarah Webb.
ACTION: Chris elected himself to provide orientation for new members.
ACTION: Mark, Chris and Sean to incorporate questions into the planning projects.
DECISION: Set agenda the meeting.
[edit] From Local Foods Dinner-13-Sept-2007
DECISION: To sell tickets in the community, Common Energy will book a table at Moss Street Market on September 29th and October 6th.
ACTION: Joe to book tables with Moss Street Market.
ACTION: At the next Local Foods Dinner meeting, we will share our ideas for advertising, and make a decision around ticket and poster design.
ACTION: Laura to send the team the volunteer schedule and the evening timeline.
DECISION: After dinner and dessert has been served, and the presentations are done, we want to have people mingle and network. To facilitate this, the tea will be at a stationed, so people have to get up from their seat.
DECISION: Volunteers, chefs, servers, and Common Energy to have name tags.
ACTION: Caitlin to speak with the UVSS Native Students' Union regarding welcoming us to the territory.
[edit] From Food-Sep-11-2007
Great meeting with some new faces (Welcome Laura and Matt, and welcome back Allie) Action items:
- Brianne is contacting Jacyln about EatBC and what is going on there.
- All members will review the Food Feedback 07 document and edit at will! (before this Sunday night)
- Joe is arranging Foodies Meeting in coming week
- Brianne is finding a new Food meeting time
- Joe is contacting Sarah Webb about the Compost Education Program workshops
- Allie and Daniel are drafting a workshop schedule draft
[edit] From Transportation-Sept-11-2007
The meeting was focused primarily on contacting the relevant people in our planning projects.
ACTION: Mark to clean up the minutes section of the transportation page.
ACTION: Mark/Chris to contact Neil Connelly through Jamie Biggar to set up a meeting.
ACTION: Chris to create a place on the Transportation Working Group page to share ideas and questions surrounding these three reports.
ACTION: Mark to set up next Transportation meeting.
ACTION: Chris to make contact with Lance Grant from UVic tele- and video-conferencing.
ACTION: Chris to contact Andrew about the current state of the knowledge base, and how transportation should be organizing itself.
[edit] From Recruitment and Retention-Sept-10-2007
For movie nights
ACTION: Heather to book two copies of the movie.
ACTION: Caitlin, Mark and Heather to meet at the UVSS resource centre at 6pm on the night to prepare set up.
ACTION: Caitlin to get popcorn.
ACTION: Mark to bring donation jar, cash box.
ACTION: Mark to add 'recommended donation between $3 and $10'.
ACTION: Caitlin to make descriptions and send them to Mark.
ACTION: Mark to send out email to UVSP power on Tuesday, with the same design as the movie night from the summer.
ACTION: Heather to send out over UVSP-General.
For club and course union days
ACTION: Caitlin to send back banner and get the missing gromets put in. The banner looks great. Mark to figure out payment.
ACTION: Heather to bring banner, business cards, conference poster, and potted plant;
ACTION: Caitlin to bring food poster, markers and pencils;
ACTION: Mark to bring the laptop, the progress report, the movie night poster, signup sheets, paper for drawing the logo on.
For orientation sessions
ACTION: Mark to include information about information drop in sessions in next week's weekly email. The information will also be available at Club and Course Union days.
[edit] From Town Hall Meeting Conference Planning Meeting
DECISIONS
- Objectives and Agenda in brief to be word smithed by the staff on Thursday - so that they can be sent out soon
- The Conference Town Hall Part two- will occur on Monday Sept 7th, in the place of research. We will be working on the agenda and the Planning Project information
[edit] From Local Foods Dinner-6-Sept-2007
Peter Zambris, from Zambris Restaurant and the Island Chef Collaborative, has agreed to be the lead chef for the local foods dinner, and bring in two other chefs to contribute. This is fantastic news. We will be meeting early next week with Peter to discuss the following:
- specifics of the capacity of the kitchen;
- costs and prices;
- suppliers;
- how will it be served?;
- volunteers;
- food storage;
- chef presentation at the event?;
- promotion;
- selling tickets at the restaurant.
ACTION: Mark to get the specifics of the kitchen.
Regarding selling the tickets, we want to have them available on campus and in the community. Selling tickets on campus will not be a problem, however we will need to seek out opportunities to sell them in the community. At the meeting with Peter we will inquire about selling from the restaurant.
ACTION: Brianne to research free community announcements for advertising the dinner.
ACTION: Joe to look into markets to sell tickets.
[edit] From Food-Sep-4-2007
- IQ Bistro and Felicitas are in the EatBC. Brianne will make sure they are ok and ready.
- All Food members please add your parts of the Purchasing Planning Tool
- Joe is contacting Matt Christie and Maya Chorobik about meeting with CE Food to work together.
- All Food members should look over the Food Feedback 07. We will finalize it next week and send it out to the community.
[edit] From Coordination-Sept-4-2007
DECISION: Mark to process the information from the world cafe regarding increasing the capacity of the organization into barriers and ways to reduce barriers, to be discussed and developed at the next coordination meeting.
[edit] From Local Foods Dinner-31-Aug-2007
DECISION: A schedule has been agreed upon to find a lead chef for the local foods dinner. Our first option is a chef from the Island's Chef Collaborative. If we cannot get a commitment by September 7th, we will pursue other options. ACTION: Joe to pursue the Island Chef's Collaborative.
DECISION: The authors of the 100-mile diet to be the featured food speaker.
ACTION: Caitlin to ask the authors of the 100-mile Diet a proposal to speak as the featured food speaker.
DECISION: As opposed to having a panel discussion, we will have three experts give a brief synopsis of who they are and what they do, and then have them mingle with the crowd. This will allow people to ask directed questions, and for people to investigate the planning project posters further.
ACTION: Jamie to ask Severn Suzuki and Graeme Whitmarsh.
ACTION: Joe to ask Dr. Denman.
[edit] From Communication-Aug-29-2007
- Web site development deferred to 2nd week September
- Newsletter will be published first week September
[edit] From Communication-Aug-22-2007
Two decision were made 1. The objectives of Communication Strategy
- To get key people into the room
- Create a Buzz around C.E
- Have people well informed so that they can participated effective
2. To send organization of the Presidents Day of welcome Both (Sept 4th) to the recruitment and retention team
[edit] From Research-Aug-21-2007
One decision was made,
Naomi is to send out draft framework - which focuses commitment on finishing the GBCN plan
[edit] From Food-Aug-15-2007
The meeting didn't happen as planned on the 14th due to many people being out of town, however we (being 3 Food team members) had a really productive meeting with Sarah Webb from the UVic Sustainability office and Michelle Maynard from Residence Life. We talked about a lot of really exciting initiatives that the Food Working Group will be getting going over the year. We ended up with about 12 different action items that we will be bringing to the Food group as a whole for discussion. Good times!
[edit] From Coordination-Aug-14-2007
DECISION: Conference to cost $15 for one day, or $25 for both days - to cover food costs. As inclusivity is a priority, we will 1) give people to ability to subsidize a second ticket, and 2) if people self-identify that they cannot pay, they will still be able to fully participate.
DECISION: Mark to research language around the "subsidy" phrasing and send out to the Coordination Team with the conference agenda.
ACTION: Maeve to send Mark list of potential sponsors.
ACTION: Naomi to look into payment system through Continuing Studies.
ACTION: Naomi to look into using the GSS space for Green Drinks/potential sponsorship by the GSS.
[edit] From Local Foods Dinner-9-Aug-2007
ACTION: Caitlin to ask James McKinnon or Alisa Smith, authors of the 100 mile diet, if they would be interested in speaking at the local foods dinner.
ACTION: Joe to inquire with Peter Zambris about being the head chef for the dinner.
ACTION: Joe to investigate copyright implications for 'food character' pictures.
ACTION: Mark to draft an email to send to farmers, explaining Common Energy, the scope of the conference, and the possible incentives for being involved with the dinner.
[edit] From Development-August-09-2007
From Financial Updates
- Action: Mark- to follow up with Ann on Simply Accounting
- Action: Naomi to follow up with the office of corporate registry- re society status
From Corporate Soliciting for the GBCN Conference
- Action: Mark to send proposal to GSS for executive meeting next week
- Decision: We are satisfied and comfortable with soliciting money funds and support from the organizations listed on the development discussion page. However, we will not be actively soliciting from other NGO's with the Sierra Club as the exception.
[edit] From Recruitment and Retention-Aug-8-2007
- DECISION: Will cancel August Movie Night and begin preperation for September.
- DECISION: The issue of Coordinator roles and their current capacity to be brought to Coordination.
- ACTION: Mark to email Greg at VIPIRG to get projector for all movie dates.
- ACTION: Mark to add note of Movie Nights in Weekly Email.
- ACTION: Mark to book the table.
- ACTION: Caitlin to help Mark with Movie Night poster.
- ACTION: Heather to book classrooms for orientation sessions.
[edit] From Food-Aug-7-2007
- We discussed some questions given to us by a nutritionist with the Salvation Army, organizing a meeting with Residence Life and Sarah Webb, EatBC update on our status.
- The Campus Community Garden did not have their grant funded. We offered to work with them to make workshops as planned. These will be worked on in the coming weeks.
- The Local Purchasing Planning Tool will be completed on line and reviewed as a group at next meeting
ACTION:Joe set up rez life meet and notify group of details ACTION: EatBC, Brianne will contact Dunsmuir Lodge and also check that other outlets are registered
[edit] From Communication-Aug-1-2007
- ACTION: Rita, Chris, Jill, and Naomi will meet to work on the communications strategy - possibly meet on this during the time of the next Communications team meeting
- ACTION: Place content on the newsletter page and if there is no content on Wednesday the 8th, then no newsletter for August.
[edit] From Research-Aug-3-2007
- DECISION: Graham Whitmarsh, head of the Climate Action Secretariat, will be invited to be part of the panel on Friday night and to participate in the conference, the premier will also be invited participate
- DECISION: We should seek out the premier's participation in a later and specifically designed event
- ACTION: Brandy and Mark will place a draft of the agenda on the wiki for people to comment on
- DECISION: The timeline was adjusted to take advantage of the fact that we have the MPR on Sept. 28, 29, and 30 to practice and rehearse
- ACTION: Jamie will send out a note updating people on the timeline and deliverables for the planning projects
[edit] From Local Foods Dinner-3-Aug-2007
DECISION: The local foods dinner to be held on Friday, October 12th, 2007.
DECISION: We will pursue a diverse menu that includes meat, seafood, vegetarian and vegan options.
DECISION: 1st choice is the First Metropolitan Church on Balmoral and Cook Street.
DECISION: The next meeting will be at 6:30pm, Thursday August 9th at the Moka House in Cook Street Village.
ACTION: Mark to include in the weekly email an update from the Local Foods Dinner team, and solicit ideas for speakers.
ACTION: Mark to explore other choices if our first choice does nokt work out.
ACTION: Caitlin to inquire about getting a loan from the UVSP, to help with start up costs.
ACTION: Brianne to inquire with the UVSS ERC committee about getting a loan or a donation.
ACTION: Caitlin to provide a map of the distance of 100 miles, and to research definitions of local. Brianne to research farms that would be available and where they are. this will help guide our decision on the name of the event. We need to be very explicit about what we are talking about.
ACTION: Caitlin to investigate how to get salt.
[edit] From Recruitment and Retention-Aug-1-2007
Decisions Made:
- DECISION: Use a similar template to the movie night event from June, however preface that people are more than welcome to bring snacks to share.
Actions Delegated:
- ACTION: Heather to confirm projector with VIPIRG.
- ACTION: Mark to make first draft of the poster.
- ACTION: Mark to add it to the weekly email. Also add to weekly email UVSP-Power; Caitlin to add to the UVSS Events listserv; Heather to send an email to the UVSP general office, and UVSP BoD; Heather to create a Facebook event.
- ACTION: Ed to bring speakers.
- ACTION: Mark to query to Consumer Protection Agency.
- ACTION: Ed to continue/finish poster.
