Research-Apr-3-2007
From Common Energy UVic
This page is the minutes for the Research team on April 3rd, 2007
Present: Emily, Joe (notetaker), Dan dropped in and stayed for a while, so did Andrew.
Meeting start: 4:44PM (SUB B028)
Agenda:
- Report from Writers - group discussion on editing and drafting process through April
- What do we do when groups ask for our collective expertise?
- What is the best way for us to engage with faculty to coordinate service learning?
1. Writer Update:
Emily: Last meeting did comprehensive outline for actions,proposals which did most of the work. Was very helpful. Last couple ones need some expansion but this is supposed to happen (Jamie).
Joe: We did similar so it wrote itself. It is a bit weird to write even when we feel that we are not the most knowledgeable in our group.
Dan:not a writer
2. For outside requests:
- Dan thought that maybe we could set up different emails (like transportation etc.). Shifting away from using gmail.com. This can be hosted so would be blah@uvic.commonenergy.org. These can then forward to the real recipient. Thus all teams/groups could have one. Also contacting us could be put on a 'contact us or contact info page'.
- Could start to be a problem when people come to our site and come into a page that does not have on it our contact email.
- Joe thinks we need to have 'representative training'.
- Perhaps we could have a protocol to deal with these requests. Small ones can be easily handled but larger ones may need the Development team agreement.
- Dan wonders if this should be a sub-committee of the present team? To avoid huge numbers of teams or to try and fit too much into one team.
- Also we presently have a lot of cross-team participation that can be draining to members.
- Emily: finds it hard to know what goes on from meetings. Since we have lots of meetings and committees we need a way for us to keep up on decisions and developments.
- Better agenda following would help us to make decisions.
- Emily: maybe we can have a meeting whip. Keep all on agenda and following it.
- Dan: need a team coordinator? Set agenda, chair meeting, take minutes, keep on track etc. This can help prevent the teams from dropping the ball (which would be pretty catastrophic).
- There is a strong desire for more info on the wiki. All decisions need to be up on the wiki. Complete transparency is required.
- This would mean that all little known associations etc. are up and visible.
- Perhaps a Common Energy News page is needed?
- To establish a Protocol For Outside Requests, (this can be accessed and discussed on its page.)
3. Engage with faculty to coordinate service learning
Jamie passed on (through Joe) that Peter Keller of Social Science will be assisting with an advisory board. This issue was not discussed in our meeting and is passed on to next Research Meeting.
Meeting ended: 5:55PM
[edit] DECISIONS MADE
- High Priority: A page needs to be created that outlines our present connections to other groups and organizations. What this means in terms of our commitments to other groups and what other groups have committed to us should be detailed there. The motivation for this is to enable the Protocol for Outside Requests that we listed is easily followed. This page would also be useful for showing how much our organization is active in the community and keep our members updated.
- Request the Development team to develop a Contact Us page.
- Ask the members to comment on the Protocol for Outside Requests
